Admin Area.
- Class Bookings
- Classes Purchased
- Membership Signups
- PT Training Packages Purchases
- Nutrition Support Signups
- Online Coaching Signups
- Add a new class
- Receive email notifications when a purchase, booking or enquiry is made
- See which subscribers have visited your website and what pages they have viewed
- Check the number of block booking class credits used
- Send automated Newsletters and Emails to members and subscribers
To Do
Add ‘User Type’ to
- All Members
- All Block Bookings
- All PT Packages
- All Nutrition Support
- All Pole Packages
- All Pay-as-you-go
Single Class – if they have paid for a class but not yet booked it. You probably won’t need to use this much, as when they have purchased a single class, they are taken to the page where they can book their class straight away.
When someone purchased a block booking, add the relevant block booking user type.
If they usually book a single class or block booking but have no active credits, then just add them as a ‘pay as you go’ user.
Remember to add the ‘user type’ to each person. To add a membership / user type to a person, click here.
[wpdatatable id=10]
Remember to add the relevant user type click here
- Member – Bronze
- Member – Silver
- Member – Gold
- Member – Annual
[wpdatatable id=13]
Remember to check how many classes Block Booking Users have confirmed. Send email, text or whatsapp message to advise when nearing the end. When all class credits have been used – Don’t forget to remove the ‘Block Booking’ user type from their name.
[wpdatatable id=4]
Remember to add the relevant user type when purchased – click here
- Pay as you go
- Single class booking
- Block Booking Standard
- Block Booking Class with Pole
BLOCK BOOKING NOTE: When someone purchases a block booking, you will receive an email notification. You will then receive an email every time they book a class. To check how many class credits they have used, click on Classes Booked and search by their name.
Remember to check how many classes Block Booking Users have confirmed. Send email, text or whatsapp message to advise when nearing the end. When all class credits have been used – Don’t forget to remove the ‘Block Booking’ user type from their name.
[wpdatatable id=5]
Remember to add the relevant user type when purchased – click here
[wpdatatable id=11]
Remember to add the relevant user type when purchased – click here
[wpdatatable id=12]
Remember to add the relevant user type when purchased – click here
[wpdatatable id=14]
How to.
All visitors must register in order to book classes, buy memberships etc.
Benefits of this:
Their details will be added to ‘New Registration’ List.
The initial registration form will tell you what they are interested in – Booking classes, PT, Nutrition etc.
Their details are also added to the basic CRM and the Newsletter subscriptions on the website. (Please see the CRM and Newsletter sections below for further information).
Giving you the opportunity to target your marketing
Once they have registered an email notification will then be sent to info@lwlfitness.co.uk
Visitors will then be redirected to the relevant page.
The membership / package type must be added to each person.
Types Available are:
MEMBERSHIP TYPES
- Member – Bronze
- Member – Silver
- Member – Gold
- Member – Annual
CLASS BOOKINGS
- Pay as you go
- Single class booking (when purchased but not used yet)
- Block Booking Standard (when purchased)
- Block Booking Class with Pole (when purchased)
PT
- PT Block 5
- PT Block 10
- PT Block 20
- PT Class Standard
- PT Class Advanced
To add a membership / user type to a person, click here.
Then tick on the person you want to add the membership type.
After the ‘Grant Roles’ Tab, there is a drop down box, select the type and click add.
Your Newsletter subscribers are listed here.
Every time someone completes a form on the website, their details will be added to your list.
You can create ‘lists’ of types of subscribers. For example, you will see from your ‘website registrations’ lists what they are interest in. You could create a list called ‘Nutrition Support’ and add anyone with an ‘interest in’ to that list. You could then send targeted emails, every month.
You can design / set up different types of emails here.
Types of Emails
Newsletters Send a newsletter with images, buttons, dividers, and social bookmarks. Or, just send a basic text email.
Welcome Emails Set up a series of emails to be sent to a user . For example, a welcome email with a list of classes available could be sent straight away, then a follow up email a week later, offering a free consultation. The series of emails will be activated once a user is added to a specific list.
Post Notifications This email is automatically populated from the website posts that you create. It can be set to go to all your subscribers every week / month. View how it would look here
Re-engagement Emails Automatically email and win back subscribers who have recently lost interest and stopped engaging with your emails.
Woocommerce Here you can set up automated emails for anyone who buys / visits your Fitness Wear.
Once the email templates are ready to publish, they need to be made ‘active’.
Click on view all products, then ‘Edit’
Under the title of the products. The details of the product will then appear – here you can amend the description.
If you scroll down the page, to Product Data, then click on ‘Inventory’, you can change the stock status to ‘out of stock’ if needed.
You can also change the price of Fitness Wear here.
Notification Emails Automated emails can be sent to LWL and the customer. You will need to set up the emails and the body of the email. You can change the way the emails look, this is how it is currently set up to look – Fitness Wear Sales Emails
Class fully booked or cancelled on a specific date?
Close off the class date.
You will be taken to the ‘Class Booking Form’.
Click on the cog of the ‘class’ you would like to close off and ‘Edit field’.
Then click on ‘Limits’ and scroll down to ‘Disable dates’.
Click in the box to bring up the calendar, then click on the date you want to close off.
And then click ‘Apply’. No one will then be able to book that date.
Important Advice: Be careful not to delete any of the tabs. If you do, do not click ‘Update’, just leave the page without ‘updating’ and the tabs should still be there when you click the link again. Any problems contact us for support.
To add a new class
Step 1: Add to booking form
Step 2: Add to Calendar.
STEP 1
ADD TO BOOKING FORM
To add to booking form, click here
You will then be taken to the ‘Class booking’ form.
Where it says ‘Radio’, click on the cog and ‘edit field’. At the bottom of the list, add the name of the new class then ‘apply’ to save (you only need to add a new class name, it the class doesn’t already exist. If it does, you only need to follow the steps below).
Scroll down to the last class on the list. Click on the cog, and click ‘duplicate’.
The copy will then show underneath that class.
Click on the cog of the copy class and ‘edit’. Change the label to the new class – class name | day | times.
Then click on ‘limits’ and tick the day the class is held. Make sure only the relevant day is ticked.
Then click on ‘visability’. Click on the arrow where it says ‘Radio is’ then change the selection to the name of the class you have created.
STEP 2
ADD TO CALENDAR
Then you need to create the class on the calendar by clicking here.
Here is a list of all the classes.
If you hover your mouse over the first class title, it will bring up some selections. Click on ‘duplicate’ as this will copy most of the functionality. It will then take you to a ‘copy of’ that class. You only need to amend the following details.
Class Title
For example, replace ‘Copy of Core, Mobility & Yoga’ with ‘Box Fit’
Underneath the title – there is a permalink – click on the end section of the permalink and change a link to something relevant (for example core-mobility-yoga) and then click ‘ok’.
Scroll down to the ‘Date and Time’ Tab and change the time.
You do not need to change the date as it is set up as a recurring class.
Then click on ‘Event Repeating’ and make sure that only the ‘day’ that this class is on, is ticked.
Then go to ‘categories’ and either select the class type or create a new category.
Then at the top of the right hand side column, click ‘publish’.
For the class bookings to appear on your admin page,, please contact us. You will still received an email notification.
Please check the payments set up. Click on the links below, and scroll down to ‘pay by card’. Click on Cog ‘Edit Field’. On the settings tab, you will see the plans set.
You can change amount here if required in the future. Just change the amount and click ‘apply’ to save.
To add a new post / news item, click here
Your latest posts/news (9) will appear on this page
The last 3 will also appear on the ‘post newsletter’